Contract Lifcycle Management
Contracts are the fundamental building block in any business. They constitute the binding relationship between a company and its customers and suppliers; defining the terms, conditions, and charges for the products and services provided. However, managing contracts manually can be inefficient and cumbersome. Contracts get lost, incorrect contract terms are used, and renewals do not happen when they should; resulting in wasted organizational time, lost revenue, and increased costs. Compounding this situation is the potential risk and liability that organizations face when not using approved terms and conditions. Control over contractual agreements is essential to survive the scrutiny of a financial audit or to support litigation. Large organizations can reduce costs, maximize revenue, and maximize the inherent value of a contract with an accessible repository of contracts (the signed agreement and the underlying data) complemented by sound business processes.
ASC Contracts
Armed with ASC Contracts' advanced query and reporting tools, sales marketing, finance, and legal departments can analyze current contract data, pinpoint potential areas of concern, assess sales and procurement cycles, and forecast sales trends from a current, complete, and centralized database of information. With ASC Contracts, sales and procurement generate contracts online and email or fax contracts to customers and suppliers. They are only required to physically touch a contract once in the process - to sign a completed contract and fax it into the system. Completed documents are printed, faxed, or emailed to produce a legal copy of the agreement for the customer. Once a new contract is entered, all information is centrally stored, eliminating misplaced or lost contracts. The central storage of contracts enables any authorized user to view contracts without having to track down the person who created or filed them.
Best Practices in large organizations are the ones that have made them successful, not the ones available in "one-size-fits-all" software. The power of ASC Contracts is its ability to apply a "Best Practices" Framework while adapting to the customer's environment and processes. ASC offers a contract management platform that delivers a custom solution without high costs or lengthy development and implementation cycles.
"Best Practices" Framework - Customizable Solution
ASC Contracts offers a unique contract management solution that provides a "Best Practices" Framework that adapts to the way your organization operates today. The degree of customization means that your staff will quickly embrace ASC Contracts. Contracts generated online are done according to your Business Rules.
ASC Contracts offers a Phased Implementation – organizations can complete the Contract Capture phase for all contracts followed by Targeted Deployment for selected contracts or focus directly on Targeted Deployment for selected contracts.
Captures Contract Images
Each contract generated by ASC Contracts has a unique Bar Code representing key contract information for security and recognition purposes. ASC Contracts is able to automatically recognize and store contracts by using its patent pending Bar Code technology. This saves hours of time manually storing and retrieving signed documents and means that signed contracts are available to authorized individuals at the click of a mouse.
Complete Online Repository of Contract Information
The ASC Contracts database offers a comprehensive repository of contract information with contract templates and signed contracts. Included in the repository is an audit trail which records each contract revision, the person who made the change, and each time the contract was printed, faxed, or emailed. This information can be "mined" to improve revenue assurance, reduce procurement costs, and increase efficiency, as well as, provide a valuable resource during a financial audit or to support litigation.
All Contract Types and More
With ASC Contracts you can manage standard contracts, Master/Schedule relationships, provide optional clauses (based on triggers), allow custom clauses (after appropriate legal review) and manage custom agreements using traditional "Tracking" tools. In addition, you can use ASC Contracts to manage any type of document involved in revenue or service execution - NDAs, Quotations, Change Orders, and Orders.
Getting Started
Let the power of ASC Contracts help you manage your Contractual Agreements!
Please contact us to discuss the possibility of an On-Demand (hosted) or On-Prem (in-house) implementation of ASC Contracts.
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